Accounts Payable Processor
Runs AP end to end — ingest, three-way match, approval routing, payment queue — and reports match-rate weekly against the accuracy bar you set.
What it watches
Every vendor invoice arriving by email or upload
What it does
Extracts the invoice, three-way matches it against the PO and receipt, routes for approval, and queues it for payment — never releasing funds itself
When it asks a human first
A match failure, a new vendor, or an amount above your threshold routes for approval — payment is released only after a human signs off, always.
How it works
- 1Extracts on arrival
OCR reads every incoming vendor invoice into a structured record the moment it arrives, whatever format it comes in.
- 2Runs the three-way match
Checks the invoice against the purchase order and the goods-receipt record automatically, flagging any mismatch rather than assuming it's fine.
- 3Routes for approval
Sends matched invoices above your threshold, or any new vendor, through your approval chain — nothing pays without a human signing off.
- 4Queues for payment
Approved invoices are queued in your accounting or ERP system for the actual payment run — the agent never releases funds itself.
- 5Reports the function weekly
Match rate, exception count, and queue status land weekly, so AP health is visible without opening the ledger.
What triggers it
- · A vendor invoice arrives by email or upload
- · An invoice fails to match its PO or receipt
- · An invoice arrives from a vendor not yet in your system
- · An invoice crosses your approval-required threshold
What you get
- · A structured invoice record extracted from the original document
- · A three-way match result — invoice, PO, receipt — per invoice
- · A routed approval request for anything above your threshold
- · A weekly report — match rate, exceptions, payment queue status
Not the right fit if
Not for businesses receiving fewer than ~30 vendor invoices a month — manual entry is still cheaper at that volume.
The math
At ~180 invoices/mo × 9 min, that is roughly 27 h/mo — an estimate, not a guarantee.
Frequently asked
No — it queues approved invoices for payment; releasing funds is always a separate, human-approved step.
It stops and routes the exception to you with the invoice, PO, and receipt side by side, instead of forcing a match that isn't there.
Any extraction below your set confidence bar holds for manual review rather than guessing at a number on the invoice.
Yes, alongside Xero, QuickBooks, and Bill.com — the ERP/accounting integration is scoped at setup.
Ready to put accounts payable processor to work?
Tell us about your setup and we'll confirm it fits within 48 hours.