Accounts Receivable Department
Runs AR end to end — invoicing, the dunning ladder, payment plans, escalation — and reports DSO weekly against the target you set.
What it watches
Every invoice across its full lifecycle, from issue to close
What it does
Issues invoices, runs the reminder ladder, proposes payment plans inside your terms, and escalates disputes or legal thresholds to you
When it asks a human first
Disputes, legal-threshold amounts, and any payment plan proposal hold for your sign-off — the agent runs the ladder, you set the terms it can offer.
How it works
- 1Issues on schedule
Generates and sends invoices against your billing schedule and terms — no manual entry per client.
- 2Runs the full ladder
Manages the entire dunning sequence per invoice, from the first friendly reminder through the final notice, adjusting tone as it escalates.
- 3Proposes payment plans
When a client asks for terms, drafts a plan inside your pre-approved bounds and holds it for your sign-off before it's offered.
- 4Tracks the full function
Keeps the state of every invoice — issued, reminded, disputed, paid — in one place, not scattered across email threads.
- 5Reports DSO weekly
Days sales outstanding, aging by client, and escalation count land weekly against the target you set for the function.
What triggers it
- · A new sale or contract triggers an invoice
- · An invoice crosses a lifecycle stage — due, overdue, escalated
- · A client asks for a payment plan
- · A payment is recorded, partial or full
What you get
- · Issued invoices matched to your terms
- · A running dunning ladder per overdue invoice
- · A proposed payment plan inside your terms, held for approval
- · A weekly DSO report against the target you set
Not the right fit if
Not for businesses invoicing fewer than ~15 clients a month — at that volume, the department framing is more than the workload needs; see the lighter invoice-chaser agent instead.
The math
At ~120 invoices/mo × 10 min, that is roughly 20 h/mo — an estimate, not a guarantee.
Frequently asked
Invoice-chaser reminds on one invoice at a time. This owns AR as a function — issuing, the ladder, payment plans, and a weekly DSO report against a target.
Only inside bounds you pre-approve — anything outside them, or any plan at all if you require sign-off, holds for you.
Yes — Hesabfa is a first-class integration alongside Xero and QuickBooks.
Days sales outstanding by default, tracked weekly by client and in aggregate — the target is yours to set.
Ready to put accounts receivable department to work?
Tell us about your setup and we'll confirm it fits within 48 hours.